Content Contribution, Moderation, and Approval Policy for UP State Institute of Forensic Science, Lucknow (GIGW Compliance)
Last Updated: 26/11/24
The UP State Institute of Forensic Science, Lucknow is committed to maintaining the highest standards of accuracy, transparency, and security on its official website. This Content Contribution, Moderation, and Approval Policy outlines the procedures, responsibilities, and best practices governing the creation, submission, review, and publication of content on the Institute’s website, ensuring compliance with Government of India Guidelines for Indian Government Websites (GIGW).
1. Purpose
The purpose of this policy is to establish a clear and structured process for the contribution, review, moderation, and approval of content on the website of the UP State Institute of Forensic Science, Lucknow. This ensures that all content meets GIGW standards and complies with legal, ethical, and institutional guidelines.2. Content Contribution
a. Eligibility for Content Contribution
Content on the Institute’s website can be contributed by the following individuals or groups:- Authorized employees of the Institute.
- Designated faculty and staff members.
- Official collaborators or partners, upon prior approval.
- Content must be relevant to the mandate of the Institute, including but not limited to forensic science, education, research, government policies, and related public information.
b. Types of Content
Content that can be contributed includes:- News and Announcements: Updates about events, research, programs, and other institutional activities.
- Publications and Research: Academic papers, research findings, forensic case studies, and white papers.
- Educational Materials: Course details, resources for forensic education, training materials.
- Events and Conferences: Information on seminars, workshops, and conferences conducted by the Institute.
- Legal and Compliance Notices: Information related to regulations, guidelines, and compliance matters relevant to forensic science.
- Media: Photos, videos, info-graphics, and other media content.
c. Content Submission Guidelines
Contributors are expected to ensure that content submitted for publication adheres to the following:- Accuracy: All information must be factually correct, reliable, and up to date.
- Relevance: Content must align with the mission and scope of the Institute.
- Respect for Intellectual Property: All sources, quotes, and third-party materials must be appropriately cited.
- Compliance with Laws and Regulations: Content must comply with applicable Indian laws, including data protection laws, intellectual property rights, and anti-discrimination norms.
- Non-Partisan: Content should be neutral, non-political, and non-commercial.
3. Content Moderation
a. Moderation Process All contributed content will undergo a moderation process before publication on the Institute’s website to ensure it meets the established standards. The moderation process includes the following steps:- Initial Review: Content will be reviewed by a designated content moderator (e.g., communications officer or content manager) for adherence to guidelines and quality standards.
- Fact-Checking: The accuracy of the information will be verified, particularly for research, academic materials, and legal notices.
- Legal and Compliance Check: The content will be checked for compliance with intellectual property laws, data protection requirements, and government regulations.
- Appropriateness Review: The content will be evaluated for language, tone, and appropriateness, ensuring that it is suitable for a public government platform.
- Accessibility Review: The content will be reviewed for accessibility compliance, ensuring that it is usable by individuals with disabilities, following WCAG 2.0 (Web Content Accessibility Guidelines) and other GIGW accessibility standards.
- Text Content: Includes articles, reports, notices, and research papers.
- Media Content: Includes images, videos, and infographics.
- Interactive Content: Includes forms, surveys, and feedback mechanisms.
- External Links: Includes any external content linked from the website (ensuring they align with the Institute’s policies).
4. Content Approval
a. Approval Workflow
- Pre-Approval: Content undergoes a pre-approval stage after moderation. This stage is typically managed by department heads or designated content approvers (e.g., the Director or Senior Administrative Officer).
- Approval Levels:
- For general content (e.g., announcements, event details), approval is required from the department or unit responsible for the content.
- For research papers, publications, and policy documents, the Institute’s governing body (such as the academic council or research review board) must provide approval.
- For media content (images, videos, etc.), the content must be approved by the communications department.
b. Approval Timeline
- Content should be approved within 5 business days of submission, barring any additional verification or consultation needs.
- Urgent content may be expedited upon request, subject to approval by the designated authorities.
c. Rejection and Feedback
- If content does not meet the required standards or guidelines, it will be rejected. The contributor will be informed with detailed feedback on the reasons for rejection.
- Contributors will be encouraged to revise and resubmit content for further review if necessary.
5. Content Publication
Once content is approved, it will be published on the Institute’s official website. The following procedures apply:- Timeliness: Content will be published as quickly as possible, especially for time-sensitive information like announcements or event updates.
- Version Control: The Institute will maintain a record of all published content, including timestamps and version histories, to track changes or updates.
- Periodic Review: All published content will be periodically reviewed and updated to ensure continued accuracy and relevance. Reviews will occur at least annually, or sooner if significant updates are necessary.
6. Content Removal or Archiving
- Archiving: Older or outdated content may be archived but will remain accessible for reference.
- Removal: Content will be removed if it is outdated, irrelevant, or in violation of any policies. This will be done promptly, with clear communication to the public about the removal.
7. Roles and Responsibilities
a. Content Contributors
- Responsible for submitting content that meets the guidelines for accuracy, compliance, and relevance.
- Ensure proper documentation and citations for all third-party material.
b. Moderators
- Responsible for the initial review and quality check of the content.
- Ensure that content complies with accessibility, security, and legal standards.
c. Approvers
- Senior staff members who ensure that the content aligns with the Institute’s objectives and meets GIGW and legal standards before it is published.
d. Webmasters/IT Department
- Responsible for the technical aspects of content publication, including ensuring that the website remains secure, accessible, and fully functional.
8. Compliance with GIGW Guidelines
This policy is designed to ensure compliance with the Government of India Guidelines for Indian Government Websites (GIGW), which include standards on:- Accessibility: All content must be accessible to people with disabilities.
- Security: Content must be protected against unauthorized access or tampering.
- Transparency: Content must be clear, transparent, and consistent with the values and operations of the Institute.
- Interactivity: The website must allow for user interaction, feedback, and participation in a secure and controlled manner.
9. Contact Information
For further queries related to content submission, moderation, or approval, please contact the Institute’s Content Management Team:
UP State Institute of Forensic Science, Lucknow
Address-Uttar Pradesh State Institute of Forensic Science Aurawan, P.O. Banthra, Lucknow- 226401 (U.P)
Contact- +91-78390-01310
Email- upsifsup@gmail.com